Lync 2013 for Office 365 Lync 2013 for Office 365 operated by 21Vianet Lync 2013 Lync Basic 2013 Skype for Business Keyboard shortcuts are combinations of two or more keys that, when pressed, can be used to do a task that would typically need a mouse or other pointing device. The keyboard shortcuts described here refer to the United States Lync keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. These keyboard shortcuts relate to the feature areas of the Lync user interface (UI). So, for example, you’ve have to be in a contact card for the Esc key to close the contact card. Tab and Shift+Tab are common ways of moving through any UI.

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Tab moves through the UI in order, whereas Shift+Tab moves through it in reverse order. Some features might not be available for your account. We’ve indicated these. Find shortcuts for General (any window) Use the following keyboard shortcuts no matter which window has the focus.

Press this key or keyboard shortcut To do this Windows logo key+Shift+O Accept an incoming invite notification. Windows logo key+Esc Decline an invite notification.

Windows logo key+F4 Self-mute/unmute audio. Windows logo key+F5 Turn my Camera On/Turn my Camera Off when video is already established in the call. Ctrl+Shift+Spacebar Put focus on the application sharing toolbar. Ctrl+Alt+Shift+3 Open the main window and put focus in the search box. Ctrl+Alt+Spacebar Take back control when sharing your screen.

Ctrl+Shift+S Stop sharing your screen. Skype for Business main window Use these keyboard shortcuts when the Lync main window is in the foreground. Press this key or keyboard shortcut To do this Ctrl+1 Move to the Contacts list tab. Ctrl+2 Move to the persistent chat tab. Ctrl+3 Move to the Conversation list tab. Ctrl+4 Move to the Phone tab.

Ctrl+1 or Ctrl+Shift+1 As a delegate, transfer a call to someone else’s work number. (Not available in Lync Basic or with all Office 365 subscriptions.) Alt+Spacebar Open the System menu.

Alt opens the menu bar. Alt+F Open the File menu. Alt+M Start Meet Now. Alt+T Open the Tools menu.

Alt+H Open the Help menu. Contacts list Use these keyboard shortcuts while in the Contacts list. Press this key or keyboard shortcut To do this Delete Delete the selected custom group or contact. Alt+Up Arrow Move the selected group up. Alt+Down Arrow Move the selected group down.

Alt+Enter On the shortcuts menu─open the selected contact or group contacts card. Spacebar Collapse or expand the selected group. Shift+Delete Remove the selected contact from the Contacts list (non-distribution-group members only). Contact card Use these keyboard shortcuts while in a contact card. Use Alt+Enter to open a contact card. Press this key or keyboard shortcut To do this Esc Close the contact card.

Ctrl+Tab Move through the tabs at the bottom of the contact card. Ctrl+Shift+Tab Move through the tabs at the bottom of the contact card in reverse order.

Conversation window Use these keyboard shortcuts while in the Conversation window. Press this key or keyboard shortcut To do this F1 Open the Help home page (on the Help menu). Esc Exit full-screen view if present.

Otherwise, the Conversation window closes only if there is no audio, video, or sharing occurring. Alt+C Accept any of the invite notifications. These include audio, video, call, and sharing requests. Alt+F4 Close the Conversation window.

Alt+l Ignore any invite notifications. These include audio, video, call, and sharing requests.

Alt+R Rejoin audio in a meeting. Alt+S Open the Save As dialog box for a file that was sent in the Conversation window. Alt+V Invite a contact to an existing conversation. Ctrl+S Save the contents of IM history.

Works for person-to-person conversations when you use Outlook. Ctrl+W Show or hide the instant message area. Ctrl+F Send a file, or in the context of a conference, add a meeting attachment. Ctrl+N Take your own notes by using Microsoft OneNote note-taking program.

Starts OneNote. (Not available in Lync Basic.) Ctrl+R Show or hide the participant list.

Ctrl+Shift+Alt+Right Arrow Navigate right to the next UI element in the Conversation window. This key combination replaces the Tab key for moving the focus from one UI element to the next. Ctrl+Shift+Alt+Left Arrow Navigate left to the previous UI element in the Conversation window. This key combination replaces the Tab key for moving the focus from one UI element to the previous one. Ctrl+Shift+Enter Add video/end video.

Ctrl+Shift+H Hold or resume an ongoing audio conversation. Ctrl+Shift+I Mark a conversation as having high importance. Works for person-to-person conversations, but isn’t available for meetings. Ctrl+Shift+Y Show or hide the sharing stage.

Ctrl+Shift+P Switch to compact view. Ctrl+Shift+K Switch to content-only view.

Ctrl+Enter Add audio/end audio. Up Arrow When on a mode button, opens the corresponding callout. Spacebar When focus is on a mode button, a default action is taken. So for audio, mute or unmute occurs, whereas for video, it starts or stops the camera. Esc Dismiss or hide an open callout or bubble that has keyboard focus. Call controls (Conversation window) Use these keyboard shortcuts in the call controls while in a peer-to-peer call. This doesn’t work in a conference call.

Press this keyboard shortcut To do this Alt+Q End a call. Ctrl+Shift+T Transfer: Open the contact picker during a peer-to-peer call. (Not available in Lync Basic or with all Office 365 subscriptions.) Ctrl+Shift+H Put a call on hold. Ctrl+Shift+D Display the dial pad.

Video (Conversation window) Use these keyboard shortcuts when you’re working with video in the Conversation window. Press this key or keyboard shortcut To do this F5 View video in full screen.

If the stage area is visible in the Conversation window, F5 won’t take full-screen video. Esc Exit full-screen video.

Ctrl+Shift+O Pop out Gallery; Pop in Gallery. Ctrl+Shift+L Lock your video for everyone in the meeting. IM (Conversation window) Use these keyboard shortcuts when you’re in an IM with someone. Press this key or keyboard shortcut To do this F1 Open Help. F12 Save the IM conversation. Shift+Enter Add carriage returns.

Shift+Insert or Ctrl+V Paste. Ctrl+A Select all content. Ctrl+B Make the selected text bold. Ctrl+C Copy the selected text. Ctrl+X Cut the selected text. Ctrl+l Italicize the selected text. Ctrl+U Underline the selected text.

Ctrl+Y Redo the last action. Ctrl+Z Undo the last action.

Ctrl+Shift+F Change the color of the font. (Only changes color for what you type, not for what the other person types.) Alt+P Open a file that’s been received. Alt+D Decline a file that’s been sent. Ctrl+Shift+M To get focus to your IM input area. Conversation or meeting stage Press this key or keyboard shortcut To do this F5 View the Conversation window meeting stage in full screen.

Esc Exit full screen if present. Alt+T Stop sharing. Ctrl+Shift+E Manage presentable content. Ctrl+Shift+Y Show or hide the sharing stage. Ctrl+Shift+A Force pending L1 alert into view in full screen. Ctrl+Shift+J Switch to speaker view. Ctrl+Shift+l Switch to gallery view.

Ctrl+Alt+Right Arrow or Ctrl+Alt+Left Arrow Tab out of the sharing region in a forward direction, and/or tab out of the sharing region in a backward direction. Conversation environment Press this key or keyboard shortcut To do this Delete Delete selected items. Home Move top of list.

End Move to bottom of list. Page Up Move one page up. Page Down Move one page down. Up Arrow Move up to the previous contact for conversation. Down Arrow Move down to the next contact for conversation.

PPT sharing: Legacy PPT viewer Press this key or keyboard shortcut To do this Tab When the content space is in focus, tab through the controls for PPT sharing (Prev arrow, Next arrow, Thumbnails, and Notes). Right Arrow When focus is on content area, move to the next click, or slide, if no click for animation is on the current slide.

Left or Right Arrow When the thumbnail area is in focus, move focus to the previous or next thumbnail without changing the active slide. Left Arrow When focus is on content area, move to the previous click, or slide if no click for animation is on the current slide. Home When thumbnail area is in focus, set the focus on the first slide thumbnail without changing the active slide. Enter Select the control in focus or thumbnails if thumbnail strip has focus and select (change in active slide). End When the thumbnail area is in focus, set the focus on the last slide thumbnail without changing the active slide. Tabbed conversations Press this key or keyboard shortcut To do this Alt+Spacebar Open tab window’s system menu. Ctrl+Shift+T Set focus on tab item in tabbed conversation view.

Ctrl+Tab Switch to the next tab (continuously loop through all tabs). Ctrl+1,29 Switch to a specific tab number and put keyboard focus in that conversation. Ctrl+O Undock/dock the selected conversation from/to the tab window. Esc Close a tab. Persistent chat The persistent chat window uses the same shortcuts as the conversation window and IM. (Not available for Office 365 subscriptions.).

Note: Ctrl+Insert is not available in the Reading pane. In this topic. Basic navigation To do this Press Switch to Mail.

CTRL+1 Switch to Calendar. CTRL+2 Switch to Contacts. CTRL+3 Switch to Tasks. CTRL+4 Switch to Notes. CTRL+5 Switch to Folder List in Navigation Pane. CTRL+6 Switch to Shortcuts.

CTRL+7 Switch to next message (with message open). CTRL+PERIOD Switch to previous message (with message open). CTRL+COMMA Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. CTRL+SHIFT+TAB or SHIFT+TAB Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar.

TAB Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. F6 Move around message header lines in the Navigation Pane or an open message. CTRL+TAB Move around within the Navigation Pane.

Arrow keys Go to a different folder. CTRL+Y Go to the Search box. F3 or CTRL+E In the Reading Pane, go to the previous message. ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP In the Reading Pane, page down through text. SPACEBAR In the Reading Pane, page up through text. SHIFT+SPACEBAR Collapse or expand a group in the email message list.

LEFT ARROW or RIGHT ARROW Go back to previous view in main Outlook window. ALT+B or ALT+LEFT ARROW Go forward to next view in main Outlook window. ALT+RIGHT ARROW Select the InfoBar and, if available, show the menu of commands. CTRL+SHIFT+W Search To do this Press Find a message or other item. CTRL+E Clear the search results.

ESC Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the view that you are in. CTRL+ALT+A Use Advanced Find. CTRL+SHIFT+F Create a Search Folder. CTRL+SHIFT+P Search for text inside an open item. F4 Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.

CTRL+H Expand search to include items from the current folder. CTRL+ALT+K Expand search to include subfolders. CTRL+ALT+Z Flags To do this Press Open the Flag for Follow Up dialog box to assign a flag. CTRL+SHIFT+G Color categories To do this Press Delete the selected category from the list in the Color Categories dialog box. ALT+D Create an item or file To do this Press Create an appointment. CTRL+SHIFT+A Create a contact. CTRL+SHIFT+C Create a Contact List.

CTRL+SHIFT+L Create a fax. CTRL+SHIFT+X Create a folder. CTRL+SHIFT+E Create a Journal entry. CTRL+SHIFT+J Create a meeting request. CTRL+SHIFT+Q Create a message. CTRL+SHIFT+M Create a note.

CTRL+SHIFT+N Create a Microsoft Office document. CTRL+SHIFT+H Post to this folder. CTRL+SHIFT+S Post a reply in this folder.

CTRL+T Create a Search Folder. CTRL+SHIFT+P Create a task. CTRL+SHIFT+K Create a task request. CTRL+SHIFT+U Procedures in all items To do this Press Save (except in Tasks). CTRL+S or SHIFT+F12 Save and close (except in Mail). ALT+S Save as (only in Mail).

CTRL+Z or ALT+BACKSPACE Delete an item. CTRL+D Print. CTRL+P Copy an item. CTRL+SHIFT+Y Move an item. CTRL+SHIFT+V Check names. CTRL+K Check spelling. F7 Flag for follow-up.

CTRL+SHIFT+G Forward. CTRL+F Send or post or invite all. ALT+S Enable editing in a field (except in Mail or Icon view). F2 Left align text.

CTRL+L Center text. CTRL+E Right align text. CTRL+R Email To do this Press Switch to Inbox. CTRL+SHIFT+I Switch to Outbox. CTRL+SHIFT+O Choose the account from which to send a message. CTRL+TAB (with the focus on the To box), and then TAB to the Accounts button Check names.

ALT+S Reply to a message. CTRL+R Reply all to a message. CTRL+SHIFT+R Reply with meeting request. CTRL+ALT+R Forward a message. CTRL+F Mark a message as not junk.

CTRL+ ALT+J Display blocked external content (in a message). CTRL+SHIFT+I Post to a folder. CTRL+ SHIFT+S Apply Normal style. CTRL+SHIFT+N Check for new messages.

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CTRL+M or F9 Go to the previous message. UP ARROW Go to the next message. DOWN ARROW Create a message (when in Mail). CTRL+N Create a message (from any Outlook view). CTRL+SHIFT+M Open a received message. CTRL+O Delete and Ignore a Conversation. CTRL+DELETE Open the Address Book.

CTRL+SHIFT+B Add a Quick Flag to an unopened message. INSERT Display the Flag for Follow Up dialog box. CTRL+SHIFT+G Mark as read. CTRL+Q Mark as unread. CTRL+U Open the Mail Tip in the selected message.

CTRL+SHIFT+W Find or replace. F4 Find next. SHIFT+F4 Send. CTRL+ENTER Print. CTRL+P Forward. CTRL+F Forward as attachment. CTRL+ALT+F Show the properties for the selected item.

ALT+ENTER Create a multimedia message CTRL+SHIFT+U Create a text message. CTRL+SHIFT+T Mark for Download.

CTRL+ALT+M Clear Mark for Download. CTRL+ALT+U Display Send/Receive progress. CTRL+B (when a Send/Receive is in progress) Calendar To do this Press Create an appointment (when in Calendar).

CTRL+N Create an appointment (in any Outlook view). CTRL+SHIFT+A Create a meeting request. CTRL+SHIFT+Q Forward an appointment or meeting. CTRL+F Reply to a meeting request with a message. CTRL+R Reply All to a meeting request with a message. CTRL+SHIFT+R Show 10 days in the calendar.

ALT+0 Show 1 day in the calendar. ALT+1 Show 2 days in the calendar. ALT+2 Show 3 days in the calendar.

ALT+3 Show 4 days in the calendar. ALT+4 Show 5 days in the calendar. ALT+5 Show 6 days in the calendar.

ALT+6 Show 7 days in the calendar. ALT+7 Show 8 days in the calendar. ALT+8 Show 9 days in the calendar. ALT+9 Go to a date. CTRL+G Switch to Month view. ALT+= or CTRL+ALT+4 Go to the next day.

CTRL+RIGHT ARROW Go to the next week. ALT+DOWN ARROW Go to the next month. ALT+PAGE DOWN Go to the previous day. CTRL+LEFT ARROW Go to the previous week. ALT+UP ARROW Go to the previous month.

ALT+PAGE UP Go to the start of the week. ALT+HOME Go to the end of the week. ALT+END Switch to Full Week view. ALT+MINUS SIGN or CTRL+ALT+3 Switch to Work Week view.

CTRL+ALT+2 Go to previous appointment. CTRL+COMMA or CTRL+SHIFT+COMMA Go to next appointment. CTRL+PERIOD or CTRL+SHIFT+PERIOD Set up recurrence for an open appointment or meeting. CTRL+G Contacts To do this Press Dial a new call.

CTRL+SHIFT+D Find a contact or other item (Search). F3 or CTRL+E Enter a name in the Search Address Books box. F11 In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter. SHIFT+letter Select all contacts.

CTRL+A Create a message that uses the selected contact as subject. CTRL+F Create a Journal entry for the selected contact.

CTRL+J Create a contact (when in Contacts). CTRL+N Create a contact (from any Outlook view). CTRL+SHIFT+C Open a contact form that uses the selected contact. CTRL+O Create a Contact List. CTRL+SHIFT+L Print. CTRL+P Update a list of Contact List members. F5 Go to a different folder.

CTRL+Y Open the Address Book. CTRL+SHIFT+B Use Advanced Find. CTRL+SHIFT+F In an open contact, open the next contact listed. CTRL+SHIFT+PERIOD Find a contact.

F11 Close a contact. ESC Send a fax to the selected contact. CTRL+SHIFT+X Open the Check Address dialog box. ALT+D In a contact form, under Internet, display the E-mail 1 information. ALT+SHIFT+1 In a contact form, under Internet, display the E-mail 2 information.

ALT+SHIFT+2 In a contact form, under Internet, display the E-mail 3 information. ALT+SHIFT+3 In the Electronic Business Cards dialog box To do this Press Open the Add list. ALT+A Select text in Label box when the field that has a label assigned is selected. ALT+B Open the Add Card Picture dialog box. ALT+C Place the cursor at beginning of Edit box. ALT+E Select the Fields box.

ALT+F Select the Image Align drop-down list. ALT+G Select color palette for background.

ALT+K, then ENTER Select Layout drop-down list. ALT+L Remove a selected field from the Fields box. ALT+R Tasks To do this Press Show or hide the To-Do Bar. ALT+F2 Accept a task request. ALT+C Decline a task request.

ALT+D Find a task or other item. CTRL+E Open the Go to Folder dialog box. CTRL+Y Create a task (when in Tasks). CTRL+N Create a task (from any Outlook view). CTRL+SHIFT+K Open selected item.

CTRL+O Print selected item. CTRL+P Select all items. CTRL+A Delete selected item. CTRL+D Forward a task as an attachment.

CTRL+F Create a task request. CTRL+SHIFT+ALT+U Switch between the Navigation Pane, Tasks list, and To-Do Bar. TAB or SHIFT+TAB Open selected item as a Journal item. CTRL+J Undo last action. CTRL+Z Flag an item or mark complete. INSERT Format text To do this Press Display the Format menu.

ALT+O Display the Font dialog box. CTRL+SHIFT+P Switch case (with text selected). SHIFT+F3 Format letters as small capitals. CTRL+SHIFT+K Make letters bold. CTRL+B Add bullets.

CTRL+SHIFT+L Make letters italic. CTRL+I Increase indent. CTRL+T Decrease indent.

CTRL+SHIFT+T Left align. CTRL+L Center. CTRL+E Underline. CTRL+U Increase font size. CTRL+ or CTRL+SHIFT+ Decrease font size.

CTRL+ or CTRL+SHIFT+. Note: CTRL+INSERT isn’t available in the Reading Pane. CTRL+V or SHIFT+INSERT Clear formatting. CTRL+SHIFT+Z or CTRL+SPACEBAR Delete the next word.

CTRL+SHIFT+H Stretch a paragraph to fit between the margins. CTRL+SHIFT+J Apply styles. CTRL+SHIFT+S Create a hanging indent. CTRL+T Insert a hyperlink. CTRL+K Left align a paragraph. CTRL+L Right align a paragraph. CTRL+R Reduce a hanging indent.

CTRL+SHIFT+T Remove paragraph formatting. CTRL+Q Add web information to items To do this Press Edit a URL in the body of an item.

Hold down CTRL and then click. Insert a hyperlink. CTRL+K Printing To do this Press Open Print tab in Backstage view. Press ALT+F, and then press P To print an item from an open window. ALT+F, press P, and then press F and press 1 Open Page Setup from Print Preview. ALT+S or ALT+U To select a printer from Print Preview. ALT+F, press P, and then press I To Define Print Styles.

ALT+F, press P, and then press L To open Print Options. ALT+F, press P, and then press R Send/Receive To do this Press Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. F9 Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). SHIFT+F9 Start a send/receive.

CTRL+M Define Send/Receive groups. CTRL+ALT+S Visual Basic Editor To do this Press Open Visual Basic Editor. ALT+F11 Macros To do this Press Play macro. ALT+F8 Forms To do this Press Create an Office InfoPath form. Click in an InfoPath folder, and then CTRL+N. Choose an Microsoft InfoPath form. CTRL+SHIFT+ALT+T Views Table view General use To do this Press Open an item.

ENTER Select all items. CTRL+A Go to the item at the bottom of the screen. PAGE DOWN Go to the item at the top of the screen. PAGE UP Extend or reduce the selected items by one item.

SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively Go to the next or previous item without extending the selection. CTRL+UP ARROW or CTRL+DOWN ARROW, respectively Select or cancel selection of the active item. CTRL+SPACEBAR With a group selected To do this Press Expand a single selected group. RIGHT ARROW Collapse a single selected group. LEFT ARROW Select the previous group. UP ARROW Select the next group. DOWN ARROW Select the first group.

HOME Select the last group. END Select the first item on screen in an expanded group or the first item off screen to the right. RIGHT ARROW Calendar Day/Week/Month view All three To do this Press View from 1 through 9 days. ALT+key for number of days View 10 days. ALT+0 (ZERO) Switch to weeks. ALT+MINUS SIGN Switch to months.

ALT+= Move between Calendar, TaskPad, and the Folder List. CTRL+TAB or F6 Select the previous appointment. SHIFT+TAB Go to the previous day. LEFT ARROW Go to the next day. RIGHT ARROW Go to the same day in the next week.

ALT+DOWN ARROW Go to the same day in the previous week. ALT+UP ARROW Day view To do this Press Select the time that begins your work day. HOME Select the time that ends your work day. END Select the previous block of time. UP ARROW Select the next block of time. DOWN ARROW Select the block of time at the top of the screen. PAGE UP Select the block of time at the bottom of the screen.

PAGE DOWN Extend or reduce the selected time. SHIFT+UP ARROW or SHIFT+DOWN ARROW Move an appointment up or down. With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW Change an appointment's start or end time. With the cursor in the appointment, ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW Move selected item to the same day in the next week. ALT+DOWN ARROW Move selected item to the same day in the previous week. ALT+UP ARROW Week view To do this Press Go to the start of work hours for the selected day.

HOME Go to the end of work hours for the selected day. END Go up one page view in the selected day.

PAGE UP Go down one page view in the selected day. PAGE DOWN Change the duration of the selected block of time. SHIFT+LEFT ARROW, SHIFT+RIGHT ARROW, SHIFT+UP ARROW, or SHIFT+DOWN ARROW; or SHIFT+HOME or SHIFT+END Month view To do this Press Go to the first day of the week. HOME Go to the same day of the week in the previous page. PAGE UP Go to the same day of the week in the next page.

PAGE DOWN Date Navigator To do this Press Go to the first day of the current week. ALT+HOME Go to the last day of the current week. ALT+END Go to the same day in the previous week. ALT+UP ARROW Go to the same day in the next week. ALT+DOWN ARROW Business Cards view or Address Cards view General use To do this Press Select a specific card in the list.

One or more letters of the name that the card is filed under or the name of the field that you are sorting by Select the previous card. UP ARROW Select the next card.

DOWN ARROW Select the first card in the list. HOME Select the last card in the list. END Select the first card on the current page. PAGE UP Select the first card on the next page.

PAGE DOWN Select the closest card in the next column. RIGHT ARROW Select the closest card in the previous column.

LEFT ARROW Select or cancel selection of the active card. CTRL+SPACEBAR Extend the selection to the previous card and cancel selection of cards after the starting point.

SHIFT+UP ARROW Extend the selection to the next card and cancel selection of cards before the starting point. SHIFT+DOWN ARROW Extend the selection to the previous card, regardless of the starting point. CTRL+SHIFT+UP ARROW Extend the selection to the next card, regardless of the starting point.

CTRL+SHIFT+DOWN ARROW Extend the selection to the first card in the list. SHIFT+HOME Extend the selection to the last card in the list. SHIFT+END Extend the selection to the first card on the previous page. SHIFT+PAGE UP Extend the selection to the last card on the last page. SHIFT+PAGE DOWN Move between fields in an open card To use the following keys, make sure a field in a card is selected.

To select a field when a card is selected, click the field. To do this Press Move to the next field and control. TAB Move to the previous field and,control. SHIFT+TAB Close the active card. ENTER Move between characters in a field To use the following keys, make sure a field in a card is selected.

To select a field when a card is selected, click the field. To do this Press Add a line in a multiline field. ENTER Move to the beginning of a line.

HOME Move to the end of a line. END Move to the beginning of a multiline field. PAGE UP Move to the end of a multiline field.

PAGE DOWN Move to the previous line in a multiline field. UP ARROW Move to the next line in a multiline field. DOWN ARROW Move to the previous character in a field. LEFT ARROW Move to the next character in a field.

RIGHT ARROW Timeline view (Tasks or Journal) When an item is selected To do this Press Select the previous item. LEFT ARROW Select the next item. RIGHT ARROW Select several adjacent items. SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW Select several nonadjacent items. CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR Open the selected items. ENTER Select the first item on the timeline (if items aren’t grouped) or the first item in the group.

HOME Select the last item on the timeline (if items aren’t grouped) or the last item in the group. END Display (without selecting) the first item on the timeline (if items aren’t grouped) or the first item in the group. CTRL+HOME Display (without selecting) the last item on the timeline (if items aren’t grouped) or the last item in the group. CTRL+END When a group is selected To do this Press Expand the group. ENTER or RIGHT ARROW Collapse the group.

ENTER or LEFT ARROW Select the previous group. UP ARROW Select the next group.

DOWN ARROW Select the first group on the timeline. HOME Select the last group on the timeline. END Select the first item on screen in an expanded group or the first item off screen to the right. RIGHT ARROW When a unit of time on the time scale for days is selected To do this Press Move back in increments of time that are the same as those shown on the time scale. LEFT ARROW Move forward in increments of time that are the same as those shown on the time scale. RIGHT ARROW Switch between active view, To-Do Bar, Search, Journal folders and back to active view.

TAB and SHIFT+TAB. In this topic. Basic navigation To do this Press Switch to Mail. CTRL+1 Switch to Calendar. CTRL+2 Switch to Contacts.

CTRL+3 Switch to Tasks. CTRL+4 Switch to Notes. CTRL+5 Switch to Folder List in Navigation Pane. CTRL+6 Switch to Shortcuts. CTRL+7 Switch to next message (with message open). CTRL+PERIOD Switch to previous message (with message open). CTRL+COMMA Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

F6 or CTRL+SHIFT+TAB Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. TAB Move around within the Navigation Pane. Arrow keys Go to a different folder. CTRL+Y Go to the Search box.

F3 or CTRL+E In the Reading Pane, go to the previous message. ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP In the Reading Pane, page down through text. SPACEBAR In the Reading Pane, page up through text. SHIFT+SPACEBAR Expand or collapse a group (with a group selected) in the Navigation Pane. SHIFT+PLUS SIGN or MINUS SIGN, respectively Collapse or expand a group in the e-mail message list. LEFT ARROW or RIGHT ARROW, respectively Move to next field in Reading Pane. SHIFT+TAB Move to previous field in Reading Pane.

CTRL+TAB Go back to previous view in main Outlook window. ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE Go forward to next view in main Outlook window. ALT+RIGHT ARROW Select the InfoBar and, if available, show the menu of commands. CTRL+SHIFT+W Search To do this Press Find a message or other item. CTRL+E Clear the search results.

ESC Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in. CTRL+ALT+A Expand the Search Query Builder. CTRL+ALT+W Use Advanced Find. CTRL+SHIFT+F Create a new Search Folder.

CTRL+SHIFT+P Search for text within a message or other item. F4 Find next during text search within a message or other item. SHIFT+F4 Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.

CTRL+H Expand search to include the desktop. CTRL+ALT+K Flags To do this Press Open the Flag for Follow Up dialog box to assign a flag. CTRL+SHIFT+G Color categories To do this Press Delete the selected category from the list in the Color Categories dialog box.

ALT+D Create an item or file To do this Press Create an appointment. CTRL+SHIFT+A Create a contact. CTRL+SHIFT+C Create a distribution list. CTRL+SHIFT+L Create a fax. CTRL+SHIFT+X Create a folder. CTRL+SHIFT+E Create a Journal entry. CTRL+SHIFT+J Create a meeting request.

CTRL+SHIFT+Q Create a message. CTRL+SHIFT+M Create a note. CTRL+SHIFT+N Create a new Microsoft Office document. CTRL+SHIFT+H Post to this folder. CTRL+SHIFT+S Post a reply in this folder. CTRL+T Create a Search Folder. CTRL+SHIFT+P Create a task.

CTRL+SHIFT+K Create a task request. CTRL+SHIFT+U All items To do this Press Save. CTRL+S or SHIFT+F12 Save and close. ALT+S Save as.

CTRL+Z or ALT+BACKSPACE Delete an item. CTRL+D Print.

CTRL+P Copy an item. CTRL+SHIFT+Y Move an item. CTRL+SHIFT+V Check names. CTRL+K Check spelling.

F7 Flag for follow-up. CTRL+SHIFT+G Forward. CTRL+F Send or post or invite all. ALT+S Turn on editing in a field (except in Icon view).

F2 Left align text. CTRL+L Center text. CTRL+E Right align text. CTRL+R Email To do this Press Switch to Inbox.

CTRL+SHIFT+I Switch to Outbox. CTRL+SHIFT+O Choose the account from which to send a message. CTRL+TAB (with focus on the To box) and then TAB to the Accounts button Check names. ALT+S Reply to a message. CTRL+R Reply all to a message.

CTRL+SHIFT+R Forward a message. CTRL+F Mark a message as not junk. CTRL+ ALT+J Display blocked external content (in a message). CTRL+SHIFT+I Post to a folder. CTRL+ SHIFT+S Apply Normal style. CTRL+SHIFT+N Check for new messages.

CTRL+M or F9 Go to the previous message. UP ARROW Go to the next message. DOWN ARROW Create a new message (when in Mail). CTRL+N Create a new message (from any Outlook view). CTRL+SHIFT+M Open a received message.

CTRL+O Open the Address Book. CTRL+SHIFT+B Convert an HTML or RTF message to plain text. CTRL+SHIFT+O Add a Quick Flag to an unopened message. INSERT Display the Flag for Follow Up dialog box. CTRL+SHIFT+G Mark as read.

CTRL+Q Mark as unread. CTRL+U Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.

CTRL+SHIFT+W Find or replace. F4 Find next. SHIFT+F4 Send. CTRL+ENTER Print. CTRL+P Forward.

CTRL+F Forward as attachment. CTRL+ALT+F Show the properties for the selected item. ALT+ENTER Mark for Download. CTRL+ALT+M Clear Mark for Download. CTRL+ALT+U Display Send/Receive progress. CTRL+B (when a Send/Receive is in progress) Calendar To do this Press Create a new appointment (when in Calendar). CTRL+N Create a new appointment (in any Outlook view).

CTRL+SHIFT+A Create a new meeting request. CTRL+SHIFT+Q Forward an appointment or meeting. CTRL+F Reply to a meeting request with a message. CTRL+R Reply All to a meeting request with a message. CTRL+SHIFT+R Show 10 days in the calendar.

ALT+0 Show 1 day in the calendar. ALT+1 Show 2 days in the calendar. ALT+2 Show 3 days in the calendar. ALT+3 Show 4 days in the calendar. ALT+4 Show 5 days in the calendar.

ALT+5 Show 6 days in the calendar. ALT+6 Show 7 days in the calendar. ALT+7 Show 8 days in the calendar. ALT+8 Show 9 days in the calendar. ALT+9 Go to a date. CTRL+G Switch to Month view. ALT+= or CTRL+ALT+4 Go to the next day.

CTRL+RIGHT ARROW Go to the next week. ALT+DOWN ARROW Go to the next month. ALT+PAGE DOWN Go to the previous day. CTRL+LEFT ARROW Go to the previous week. ALT+UP ARROW Go to the previous month. ALT+PAGE UP Go to the start of the week. ALT+HOME Go to the end of the week.

Tf editor v3.10 for mac pro. New features. Added the “Input List” screen to view and edit channel names, channel colors, channel icons, etc. For each channel of the TF series in a list form. Fixed bug (V3.51) Solved a problem in which, when using the TF Editor V3.50 in TF5 or TF3 mode, operating the Stereo Link function in the Input List screen might force the application to close.

ALT+END Switch to Full Week view. ALT+MINUS SIGN or CTRL+ALT+3 Switch to Work Week view. CTRL+ALT+2 Go to previous appointment. CTRL+COMMA or CTRL+SHIFT+COMMA Go to next appointment. CTRL+PERIOD or CTRL+SHIFT+PERIOD Set up recurrence for an appointment or task. CTRL+G Contacts To do this Press Dial a new call.

CTRL+SHIFT+D Find a contact or other item. F3 or CTRL+E Enter a name in the Search Address Books box. F11 In Table or List view of contacts, go to first contact that starts with a specific letter. SHIFT+letter Select all contacts. CTRL+A Create a new message addressed to selected contact.

CTRL+F Create a Journal entry for the selected contact. CTRL+J Create a new contact (when in Contacts). CTRL+N Create a new contact (from any Outlook view). CTRL+SHIFT+C Open a contact form for the selected contact. CTRL+O or CTRL+SHIFT+ENTER Create a new distribution list. CTRL+SHIFT+L Print.

CTRL+P Update a list of distribution list members. F5 Go to a different folder. CTRL+Y Open the Address Book. CTRL+SHIFT+B Use Advanced Find.

CTRL+SHIFT+F In an open contact, open the next contact listed. CTRL+SHIFT+PERIOD Close a contact. ESC Open a Web page for the selected contact (if one is included). CTRL+SHIFT+X Open the Check Address dialog box. ALT+D In a contact form, under Internet, display the E-mail 1 information. ALT+SHIFT+1 In a contact form, under Internet, display the E-mail 2 information.

ALT+SHIFT+2 In a contact form, under Internet, display the E-mail 3 information. ALT+SHIFT+3 In the Electronic Business Cards dialog box To do this Press Open the Add list. ALT+A Select text in Label box when the field with a label assigned is selected. ALT+B Open the Add Card Picture dialog box.

ALT+C Place cursor at beginning of Edit box. ALT+E Select the Fields box. ALT+F Select the Image Align drop-down list. ALT+G Select color palette for background.

ALT+K, then ENTER Select Layout drop-down list. ALT+L Remove a selected field from the Fields box. ALT+R Tasks To do this Press Show or hide the To-Do Bar.

ALT+F2 Accept a task request. ALT+C Decline a task request.

ALT+D Find a task or other item. CTRL+E Open the Go to Folder dialog box. CTRL+Y Create a new task (when in Tasks). CTRL+N Create a new task (from any Outlook view). CTRL+SHIFT+K Create a new task request.

CTRL+SHIFT+U Open selected item. CTRL+O Print selected item. CTRL+P Select all items. CTRL+A Delete selected item. CTRL+D Forward a task as an attachment.

CTRL+F Switch between the Navigation Pane, Tasks list, and To-Do Bar. SHIFT+TAB Open selected item as a Journal item. CTRL+J Undo last action. CTRL+Z Flag an item or mark complete. INSERT Format text To do this Press Display the Format menu. ALT+O Display the Font dialog box. CTRL+SHIFT+P Switch case (with text selected).

SHIFT+F3 Format letters as small capitals. CTRL+SHIFT+K Make letters bold. CTRL+B Add bullets. CTRL+SHIFT+L Make letters italic. CTRL+I Increase indent.

CTRL+T Decrease indent. CTRL+SHIFT+T Left align. CTRL+L Center.

CTRL+E Underline. CTRL+U Increase font size.

CTRL+ or CTRL+SHIFT+ Decrease font size. CTRL+ or CTRL+SHIFT+. Note: CTRL+INSERT is not available in the Reading Pane. CTRL+V or SHIFT+INSERT Clear formatting. CTRL+SHIFT+Z or CTRL+SPACEBAR Delete the next word. CTRL+SHIFT+H Stretch a paragraph to fit between the margins. CTRL+SHIFT+J Apply styles.

CTRL+SHIFT+S Create a hanging indent. CTRL+T Insert a hyperlink. CTRL+K Left align a paragraph. CTRL+L Right align a paragraph. CTRL+R Reduce a hanging indent.

CTRL+SHIFT+T Remove paragraph formatting. CTRL+Q Add web information to items To do this Press Edit a URL in the body of an item.

Hold down CTRL and click the mouse button. Specify a Web browser. Hold down SHIFT and click the mouse button. Insert a hyperlink. CTRL+K Print preview To do this Press Open Print Preview.

Press ALT+F and then press V To print an item in an open window, press ALT+F, press W, and then press V Print a print preview. ALT+P Open Page Setup from Print Preview. ALT+S or ALT+U Zoom.

ALT+Z Close Print Preview. ALT+C Send/receive To do this Press Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected.

This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. F9 Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). SHIFT+F9 Start a send/receive.

CTRL+M Define Send/Receive groups. CTRL+ALT+S Visual Basic Editor To do this Press Open Visual Basic Editor. ALT+F11 Macros To do this Press Play macro. ALT+F8 Forms To do this Press Save Form Design. CTRL+ALT+SHIFT+F12 Save Form Data. CTRL+SHIFT+F11 Create a new Microsoft Office InfoPath form. Click in an InfoPath folder, and then CTRL+N.

Views Table view General use To do this Press Open an item. ENTER Select all items. CTRL+A Go to the item at the bottom of the screen. PAGE DOWN Go to the item at the top of the screen. PAGE UP Extend or reduce the selected items by one item. SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively Go to the next or previous item without extending the selection.

CTRL+UP ARROW or CTRL+DOWN ARROW, respectively Select or cancel selection of the active item. CTRL+SPACEBAR Refresh view. F5 With a group selected To do this Press Expand all groups. CTRL+SHIFT+PLUS SIGN Collapse the group. CTRL+MINUS SIGN Expand a single selected group.

SHIFT+PLUS SIGN Collapse a single selected group. MINUS SIGN Select the previous group. UP ARROW Select the next group.

DOWN ARROW Select the first group. HOME Select the last group.

END Select the first item on screen in an expanded group or the first item off screen to the right. RIGHT ARROW All groups To do this Press Collapse all groups. CTRL+MINUS SIGN Expand all groups. CTRL+SHIFT+PLUS SIGN Calendar Day/Week/Month view All three To do this Press View from 1 through 9 days. ALT+key for number of days View 10 days. ALT+0 (ZERO) Switch to weeks. ALT+MINUS SIGN Switch to months.

ALT+= Move between Calendar, TaskPad, and the Folder List. CTRL+TAB or F6 Select the previous appointment.

SHIFT+TAB Go to the previous day. LEFT ARROW Go to the next day. RIGHT ARROW Go to the same day in the next week. ALT+DOWN ARROW Go to the same day in the previous week. ALT+UP ARROW Day view To do this Press Select the time that begins your work day.

HOME Select the time that ends your work day. END Select the previous block of time. UP ARROW Select the next block of time. DOWN ARROW Select the block of time at the top of the screen.

PAGE UP Select the block of time at the bottom of the screen. PAGE DOWN Extend or reduce the selected time. SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively Move an appointment up or down. With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW, respectively Change an appointment's start or end time. With the cursor in the appointment, ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW, respectively Move selected item to the same day in the next week. ALT+DOWN ARROW Move selected item to the same day in the previous week.

ALT+UP ARROW Week view To do this Press Go to the start of work hours for the selected day. HOME Go to the end of work hours for the selected day.

END Go up one page view in the selected day. PAGE UP Go down one page view in the selected day. PAGE DOWN Move the appointment up, down, left, or right. ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or ALT+RIGHT ARROW, respectively Change the duration of the selected block of time. SHIFT+LEFT ARROW, SHIFT+RIGHT ARROW, SHIFT+UP ARROW, or SHIFT+DOWN ARROW; or SHIFT+HOME or SHIFT+END Month view To do this Press Go to the first day of the week.

HOME Go to the same day of the week in the previous page. PAGE UP Go to the same day of the week in the next page. PAGE DOWN Date Navigator To do this Press Go to the first day of the current week. ALT+HOME Go to the last day of the current week. ALT+END Go to the same day in the previous week.

ALT+UP ARROW Go to the same day in the next week. ALT+DOWN ARROW Business Cards view or Address Cards view General use To do this Press Select a specific card in the list. One or more letters of the name that the card is filed under or the name of the field that you are sorting by Select the previous card. UP ARROW Select the next card. DOWN ARROW Select the first card in the list. HOME Select the last card in the list. END Select the first card on the current page.

PAGE UP Select the first card on the next page. PAGE DOWN Select the closest card in the next column. RIGHT ARROW Select the closest card in the previous column. LEFT ARROW Select or cancel selection of the active card. CTRL+SPACEBAR Extend the selection to the previous card and cancel selection of cards after the starting point.

SHIFT+UP ARROW Extend the selection to the next card and cancel selection of cards before the starting point. SHIFT+DOWN ARROW Extend the selection to the previous card, regardless of the starting point. CTRL+SHIFT+UP ARROW Extend the selection to the next card, regardless of the starting point. CTRL+SHIFT+DOWN ARROW Extend the selection to the first card in the list.

SHIFT+HOME Extend the selection to the last card in the list. SHIFT+END Extend the selection to the first card on the previous page.

SHIFT+PAGE UP Extend the selection to the last card on the last page. SHIFT+PAGE DOWN Move between fields in an open card To use the following keys, make sure a field in a card is selected.

To select a field when a card is selected, click the field or press F2. To do this Press Move to the next field and, from the last field of a card, move to the first field in the next card. TAB Move to the previous field and, from the first field of a card, move to the last field in the previous card. SHIFT+TAB Move to the next field, or add a line to a multiline field. ENTER Move to the previous field without leaving the active card. SHIFT+ENTER Display the insertion point in the active field to edit text.

F2 Move between characters in a field To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field or press F2. To do this Press Add a line in a multiline field.

ENTER Move to the beginning of a line. HOME Move to the end of a line. END Move to the beginning of a multiline field.

PAGE UP Move to the end of a multiline field. PAGE DOWN Move to the previous line in a multiline field. UP ARROW Move to the next line in a multiline field. DOWN ARROW Move to the previous character in a field. LEFT ARROW Move to the next character in a field. RIGHT ARROW Timeline view (Tasks or Journal) When an item is selected To do this Press Select the previous item.

LEFT ARROW Select the next item. RIGHT ARROW Select several adjacent items.

SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW Select several nonadjacent items. CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR Open the selected items. ENTER Display the items one screen above the items on screen. PAGE UP Display the items one screen below the items on screen. PAGE DOWN Select the first item on the timeline (if items are not grouped) or the first item in the group. HOME Select the last item on the timeline (if items are not grouped) or the last item in the group.

END Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group. CTRL+HOME Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.

CTRL+END When a group is selected To do this Press Expand the group. ENTER or RIGHT ARROW Collapse the group. ENTER or LEFT ARROW Select the previous group.

UP ARROW Select the next group. DOWN ARROW Select the first group on the timeline.

HOME Select the last group on the timeline. END Select the first item on screen in an expanded group or the first item off screen to the right. RIGHT ARROW When a unit of time on the time scale for days is selected To do this Press Move back in increments of time that are the same as those shown on the time scale. LEFT ARROW Move forward in increments of time that are the same as those shown on the time scale. RIGHT ARROW When the lower time scale is selected, select the upper time scale. SHIFT+TAB When the upper time scale is selected, select the lower time scale.

TAB When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped. TAB See also Technical support for customers with disabilities Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language.

Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact.